Date: 18 September 2025
Who we are
Nationwide Independent Consultancy Services Ltd (“we”, “us”, “our”) is the operator of the website https://www.national-ics.co.uk/ (“the Site”). We are registered in England under company number 9337716, VAT registration number 200 9525 42. Our registered address is 95 Forest Road, Annesley Woodhouse, Kirkby In Ashfield, Nottinghamshire, NG17 9HA.
You can contact us by telephone at 03333 231392 or by email at info@national-ics.co.uk.
1. What this Privacy Policy covers
This Privacy Policy sets out how we collect, use, disclose, and protect personal data in compliance with the UK Data Protection Act 2018, the UK General Data Protection Regulation (UK GDPR), and EU GDPR (as applicable), and other relevant laws and regulations. It applies to personal data collected via our Site and in connection with our health & safety consultancy services.
2. What personal data we collect
We may collect and process the following categories of personal data:
Identity data, e.g. name, job title.
Contact data, e.g. address, email address, telephone number.
Transactional data, e.g. details of services you request or purchase.
Usage data, e.g. information about how you use our Site (pages visited, time spent, IP address, device used).
Marketing and communications data, e.g. preferences for receiving marketing from us.
3. How we collect personal data
We collect personal data in the following ways:
When you contact us (via phone, email, contact forms) to request information or services.
When you register for, subscribe to, or use services we provide.
Automatically through your use of our Site (e.g. via cookies, log files).
4. Legal bases for processing
We will only process your personal data where we have a legal basis. These include:
Consent – where you have given your explicit consent (for example for marketing).
Contract – where the processing is necessary for a contract to which you are party (e.g. delivering a service you have engaged us to provide).
Legitimate interests – where we have a legitimate interest (e.g. improving our services, ensuring security), provided those interests are not overridden by your data protection rights.
Legal obligation – where required by law.
5. Purposes of processing
We use your personal data for:
Providing, managing, and delivering the services you request.
Responding to enquiries and communicating with you.
Improving and maintaining our Site and services.
Administering accounts and records.
Marketing: sending you relevant offers or information, if you have consented or where permitted by law.
6. Disclosure of your personal data
We may share your personal data with:
Service providers who assist us in operating the Site, delivering services, or performing business functions (e.g. IT providers, consultants).
Legal, regulatory or law enforcement bodies, where we are required to do so by law or to protect legal rights.
Third parties in the event of a business reorganisation, merger, or sale of our business or assets (with notice to you where required).
7. International transfers
If we transfer your personal data outside the UK or European Economic Area (EEA), we will ensure appropriate safeguards are in place (e.g., Standard Contractual Clauses, adequacy decisions) so your data remains protected.
8. Data retention
We will retain your personal data for as long as necessary for the purposes set out in this policy, or to comply with legal obligations. After that, your personal data will be securely deleted or anonymised.
9. Your rights
You have several rights under UK/EU data protection law, including:
The right to access your personal data.
The right to rectification of inaccurate or incomplete personal data.
The right to erasure (“right to be forgotten”) in certain circumstances.
The right to restrict processing.
The right to object to processing (including for direct marketing).
The right to data portability in certain situations.
The right to withdraw consent at any time (where the processing is based on consent).
To exercise these rights, please contact us using the details above.
10. Cookies and tracking
We use cookies and similar technologies to collect usage data, improve the Site, and provide a better user experience. You can control cookies via your browser settings. More detail is provided in our Cookies Policy (if separate) or below:
Necessary cookies: essential for the operation of the Site.
Functional cookies: for remembering your preferences.
Analytics cookies: to understand how the Site is used and to improve it.
Marketing/advertising cookies: where used, with your consent.
11. Security
We implement appropriate technical and organisational measures to protect personal data against unauthorised or unlawful processing, accidental loss, destruction, or damage. These include access controls, encryption, secure servers, staff training and policies.
12. Children
Our services are targeted at businesses and adults. We do not knowingly collect personal data from children under 16. If we become aware a child under 16 has provided us with personal data, we will take steps to delete that data.
13. Links to other websites
Our Site may contain links to other websites. This policy does not cover those sites. If you follow a link to another site, please check that site’s privacy policy before providing any personal data.
14. Changes to this policy
We may update this Privacy Policy from time to time. The version that is current will always be posted on this Site, and the date at the top will be updated. We encourage you to review it periodically.
15. How to complain
If you have any concerns or complaints about how we handle your personal data, you can contact us using the details at the top of this policy. You also have the right to complain to the Information Commissioner’s Office (ICO) in the UK (or other relevant supervisory authority in your EU Member State).
Contact Details
Nationwide Independent Consultancy Services Ltd
95 Forest Road, Annesley Woodhouse, Kirkby In Ashfield, Nottinghamshire, NG17 9HA
Tel: 03333 231392
Email: info@national-ics.co.uk
